---
title: "Register and correct vacation days"
url: "https://help.capitech.no/en/article/new-article-ea9562ca-f86b-4da9-a237-24b37dfe59f2"
language: "en"
last_updated: "2026-08-11T08:25:14.769Z"
---

# Register and correct vacation days

Under Admin - Absence - Vacation, you can register vacation days for the current year, transfer vacation from one year to the next, and make manual corrections to employees’ vacation balances. Use this menu to manage vacation days, transferred vacation, manual corrections, and vacation balances in Capitech Flow.

## What is the Vacation menu used for?

Use **Admin - Absence - Vacation** to manage employees’ vacation days.

Here you can:

-   register vacation days for the current year
-   transfer remaining vacation from last year
-   manually correct vacation balances
-   view vacation taken and vacation balances in the vacation overview

## Register vacation days for the current year

The **Vacation days this year** tab shows the vacation days already registered for employees in the selected year.

To register vacation days for the current year:

1.  Go to **Admin - Absence - Vacation**.
2.  Select the **Vacation days this year** tab.
3.  Select the relevant year.
4.  Select the employees through Add employees.
5.  Review the suggested vacation days.
6.  Edit the vacation days if necessary.
7.  Click the green **Save vacation** button in the bottom-right corner.

Capitech Flow creates a suggestion for the selected employees’ vacation days for the current year. You can edit the suggestion before saving it.

The suggested number of vacation days is retrieved from **Client settings - Absence - Number of vacation days**. This is normally set to 25 days.

If an employee turns 60 or older during the year, the system automatically adds five extra vacation days. If the standard setting is 25 vacation days, the employee will therefore receive a suggestion of 30 vacation days.

Rows that are ready to be saved are marked with a green checkmark. These rows are saved when you click **Save vacation**.

## Transfer vacation from last year

Use the **Transfer vacation from last year** tab to transfer remaining vacation from one year to the next.

To transfer vacation:

1.  Go to **Admin - Absence - Vacation**.
2.  Select the **Transfer vacation from last year** tab.
3.  Select the year to which you want to transfer the vacation.
4.  Select the employees through Add employees.
5.  Review the suggested vacation days.
6.  Edit the number of days if necessary.
7.  Click **Save vacation**.

Capitech Flow creates a suggestion based on the remaining vacation from the previous year.

If the suggested number of vacation days exceeds the limit under **Client settings - Absence - Vacation days transferable to a new year**, the number of days is shown in red.

To edit a row, click the **three dots** to the left of the row and then click the pencil icon. Select the green **Save changes** button when you have finished editing.

To delete a row, click the **three dots** to the left and then click the **trash can icon**.

## Make a manual correction to the vacation balance

Use the **Manual correction** tab to adjust vacation balances manually.

This may be relevant, for example, if an employee receives additional vacation days by agreement or if the vacation balance needs to be reduced.

When you open the tab, existing corrections for the current year are displayed.

How to register a manual correction:

1.  Go to **Admin - Absence - Vacation**.
2.  Select the **Manual correction** tab.
3.  Select the year to which the correction applies.
4.  Enter the number of days to be corrected. Use a negative number if the vacation balance should be reduced.
5.  Add a comment if necessary.
6.  Select one or more employees.
7.  Review the suggested corrections.
8.  Edit them if necessary by clicking the three dots to the left and then the pencil icon.
9.  Click the green Save vacation button in the bottom-right corner.

After saving the correction, refresh the page before checking the change in the **Vacation overview** tab.

To delete a correction row, click the **three dots** to the left and then click the **trash can icon**.

## View the vacation overview and vacation balance

The **Vacation overview** tab shows vacation taken and vacation balances for the current year.

The vacation overview is based on:

**Vacation days this year + vacation transferred from last year + manual corrections**

Example:

If an employee has 25 vacation days this year, three transferred vacation days, and one additional vacation day from a manual correction, the employee has a total vacation allowance of 29 days.

For more information about vacation taken, planned vacation, and remaining vacation, read the article about the [**Vacation overview**](https://help.capitech.no/en/article/new-article-6d8f2769-65d9-496a-959e-83803f5a74f3)**.**

## Important information

-   Vacation days must be saved before they appear in the vacation overview.
-   Suggested vacation days can be edited before they are saved.
-   Employees who turn 60 or older during the year automatically receive a suggestion of five additional vacation days.
-   Transferred vacation that exceeds the limit in the client settings is shown in red.
-   Manual corrections can be used to increase or reduce the vacation balance.