---
title: "Department"
url: "https://help.capitech.no/en/article/new-article-f48d011f-5d2c-4f2e-9270-2a069b03b3e7"
language: "en"
last_updated: "2026-08-19T09:03:42.045Z"
---

# Department

Departments are created and maintained in Capitech Flow under Admin - Dimensions - Department. Here, you can create new departments, edit or deactivate existing departments, and link departments to accounting departments when needed.

## What are departments used for?

Department is a dimension in Capitech Flow used to link employees, hours, absence, and reporting to the correct part of your organization.

Departments can also be used for exports, for example when hours or absence must be linked to the correct accounting department.

## Where can you find departments?

You can find departments under **Admin - Dimensions - Department**.

Here, you can:

-   create new departments
-   rename existing departments
-   deactivate departments
-   link a department to an accounting department
-   assign a manager to a department if this is enabled in client settings

## How to create a new department

1.  Go to **Admin - Dimensions - Department**
2.  Click the **plus icon** in the upper-left corner
3.  Enter the required **department number**
4.  Enter a name for the department
5.  Select an accounting department to use for exports, if applicable
6.  Save the department

## How to edit a department

To edit a department, click the department name, in green writing.

For example, you can:

-   change the name
-   link the department to an accounting department
-   set the department as active or inactive
-   assign a manager if this is enabled in client settings

  

## Important to know before editing departments

You cannot change a department number if there are registrations linked to the department.

You also cannot delete a department that is currently in use or has been used previously. If the department should no longer be used, you can set it to **inactive** by clearing the **Active** checkbox.

## Department manager

If the use of a specified manager is enabled in client settings, you can assign a manager to the department.

This allows the selected manager to be linked to the department in relevant processes in Capitech Flow.

## Departments and accounting departments

You can link a department to an accounting department.

This is used for exports when department information needs to be transferred, for example to payroll or accounting.

## Frequently asked questions

**Can you change a department number?**

You cannot change a department number if there are registrations linked to the department.

**Can you delete a department?**

You can only delete a department if it is not currently in use and has never been used. If the department has been used, you should set it to inactive.

**What should you do if a department is no longer needed?**

Open the department and clear the Active checkbox. The department will then be set to inactive.

**What is an accounting department used for?**

An accounting department is used for exports when the department needs to be linked to the correct accounting unit.