---
title: "Symbols and markings on shifts in the operational plan"
url: "https://help.capitech.no/en/article/symbols-and-markings-on-duties-in-the-operational-plan"
language: "en"
last_updated: "2026-09-16T06:30:14.915Z"
---

# Symbols and markings on shifts in the operational plan

In the operational plan in Capitech Flow, you can see more details on shifts by using the eye icon to the right in the plan. Colors, lines, and symbols on the shifts show, among other things, absence, substitute needs, available shifts, substitute, and shifts in another department.

## How do you show more details on shifts ?

To see more details on shifts in the operational plan:

1.  Go to **Plan.**
2.  Open **Operational plan.**
3.  Click the **eye icon** in the upper right corner of the plan.
4.  Turn the views you want to use on or off.

The viewing options control which information is shown on the shifts in the plan.

## What do the markings on shifts mean?

shifts in the operational plan can have different colors, lines, and symbols. These show the status or extra information about the shift.

  

| **Details on shifts in operational plan** | **What does it mean?** |
| --- | --- |
| ![](https://cdn-assets.productfruits.com/0da858f1-fb36-46bf-a95b-3668c21e1f4c) | The employee has absence on the same day. |
| ![](https://cdn-assets.productfruits.com/f7f3f01b-0531-4586-833a-67bced84d9c2) | A substitute need has been reported for the shift, but the shift has not been assigned. |
| ![](https://cdn-assets.productfruits.com/bb5b1b11-a6a0-47b5-b291-fc860a1232d3) | The shift is available and has no employee assigned to it. |
| ![](https://cdn-assets.productfruits.com/2d82054c-32f3-4ce8-8cb7-ac42543b3eac) | No substitute needed has been selected. |
| ![](https://cdn-assets.productfruits.com/d896762f-9226-4110-b238-d003d971f55a) | An employee has stepped in as a substitute. |
| ![](https://cdn-assets.productfruits.com/94462fb5-c3fd-44ad-98fa-58474a1a372f) | The employee has a shift in another department than the one you are currently viewing. |

  

## Red line: absence on the same day

When a shift is marked with a red line, it means that the employee has absence on the same day.

The absence may apply to:

-   full day
-   part of the day

This makes it easier to see which shifts may be affected by absence.

## Blue line: substitute needed

When a shift is marked with a blue line, it means that a substitute need has been reported for the shift.

If the shift still has a blue line, the shift has not yet been assigned to a substitute.

If a number is shown on the shift, the number shows how many employees have requested the shift.

Example:

The number **1** means that one employee has requested the shift.

## Blue dotted line: available planned shift

When a shift has a blue dotted line, it means that no employees are assigned to the shift.

This is an available planned shift that can be assigned to an available employee.

## Greyed out and crossed out: no substitute needed

When a shift is greyed out and crossed out, it means that **no substitute needed** has been selected.

This is often used when an employee has absence, but there is no need for someone else to cover the shift.

## Green circle: employee has stepped in as a substitute

When a green circle is shown in the left corner of the shift, it means that an employee has stepped in as a substitute.

This shows that the substitute need has been handled for the shift.

## Grey shift without lines: shift in another department

A grey shift without lines means that the employee has a shift, but the shift belongs to another department than the one you are currently viewing.

This may be shown when you filter or view the plan for one specific department.