Flow on mobile Capitech App

News

New version 15.65 New version 15.64 New version 15.63 New version 15.62 New version 15.61 New version 15.60

Dashboard

Dashboard in Flow

Hours

Absence

Plan

Plan in Capitech Flow

Operational plan

Operational Plan Filters, views, and grouping in the operational plan Custom sorting of employees Symbols and markings on shifts in the operational plan Working with shifts in the operational plan Add a shift for a new employee Change several shifts at the same time in the operational plan Remove employee from operational plan

Shift rotations

Shift rotations Create a shift rotation Change several shifts at the same time in a shift rotation Filters and views in shift rotations Copy or delete a shift rotation Make a shift rotation operational Changes to shift rotations after rollout Shift rotation rollout failed

Duty swap requests

Shift swap requests Activate shift swap requests

Messages

Messages in Flow

Reports

Reports in Flow Filters in Flow report center

Sickness absence reports

Sickness Absence Statistics - Calculation and Content Sickness Absence Reports in Flow – How to Choose the Right Report SSB Self-certified Absence (RA-0182)

Quickview

Employee overview

Employee Overview

Vacation overview

Vacation Overview

Admin

The Admin menu

Employee

Employee Create new employee Activate imported employees Personal additions Deactivate employees Anonymize employees Employee Groups Future employee groups Limit options in My Capitech with employee groups Wage groups Set up Positions in Flow Rates for cost calculation Employee integration from Simployer Classic to Capitech Flow Employee integration from Simployer One to Capitech Flow

Integrations

Payroll Export Extended payroll export Payroll integration Absence Export

Time

Recalculate hours Time Categories

Absence

Register and correct vacation days Recalculate absence Create and maintain absence codes How absence is calculated in Capitech Absence calculation rules Prerequisites and priority for absence calculation rules Absence warning settings and custom warnings

Flexitime

Create and close a flexitime period Flexitime balance limits Flexitime balance type

Plan

Shift Shift types

Dimensions

Locations Department Tasks Accounting department Projects, subprojects, and phases Order Free dimension 1 Free dimension 2 Wage types How to enable home office for employees in My Capitech

Client settings

Client Settings Client Settings - General Client Settings - Dimensions Client Settings - Plan Client settings - Payroll Client Settings - Absence Client Settings - Custom Fields

Security

User Administration in Flow Create a new user by copying an existing user Create a new user Edit an existing user Deactivate a user Link a user to Simployer login

Automation

Automation Generate time entries automatically with general automation Generate time entries automatically from scheduled shifts Approve time registrations automatically with general automation Approve time entries automatically against scheduled shifts

System register

Postal codes and postal locations

Login via Simployer Classic Logging in to Capitech with a customer-specific link Logging in with Microsoft Enable Microsoft login in Capitech Flow and My Capitech

My user settings

Client menu in Flow Change language, password, and display settings in Flow

MyCapitech

My Capitech

Dashboard

Dashboard in My Capitech Register time in My Capitech Available duties in My Capitech Submit a duty wish for a period Apply for absence in My Capitech Register time at home office in My Capitech Shift swap request in My Capitech

Messages

Messages in My Capitech

Absence

Absence in My Capitech

Balance

Balances in My Capitech

Reports

Reports in My Capitech

My user

My user in My Capitech

Touch terminal

Registering time on a Touch terminal

Collective agreements and calculation rules

What are calculation rules in Capitech?How are employee groups used in calculation rules in Capitech?How are overtime and compensation calculated in Capitech?How are breaks calculated in Capitech?How does Capitech handle public holidays and special days?How do rounding and date changes work in time calculations?When should you contact Capitech about calculation rule changes?

FAQ

New year: what you as an administrator should consider How to change an employee number in Capitech Employee from Simployer does not appear in Capitech Flow Changing payroll systems and payroll export in Capitech Why can’t I see an employee in my view?

AI agents

CAIA - Capitech AI CAIA - Capitech AI guide Calvin - your AI agent for help with Capitech

Deactivate a user

This article explains how to deactivate a user in Capitech Flow. When a user is deactivated, they can no longer log in to Flow.

How to deactivate a user

Go to Admin - Security - Users.
Find the user you want to deactivate.
Open the user by clicking the user description shown in green.
Clear the Active checkbox.
Click Save.

The user is now deactivated and no longer has active access to Capitech Flow.

When should you deactivate a user?

You should deactivate users who no longer need access to Flow, for example when a manager leaves the organization or changes roles.

Tips

You can use the Last login column to see when the user last logged in. This can help you identify users who no longer use the system.

Frequently asked questions

Is the user deleted when you clear the Active checkbox?

No. The user is deactivated, not deleted. You can find the user under inactive users.

Can a deactivated user be reactivated?

Yes. Open the user, select Active again, and save your changes.

Does the user lose access immediately?

Yes. When you clear Active and save your changes, the user no longer has active access to Capitech Flow.

Deactivate a user

How to deactivate a user

When should you deactivate a user?

Tips

Frequently asked questions

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