Deactivate employees

When should you deactivate an employee?

You should deactivate an employee when they should no longer use Capitech Flow, My Capitech, Hours, Absence, or Plan.

This may apply when the employee:

• has left the organization
• should no longer register time
• should no longer be included in planning
• should no longer have access to My Capitech

How to deactivate an employee

1. Go to Admin > Employee > Employee.
2. Click the employee you want to deactivate.
3. Under the Personal tab, clear the options for the modules in which the employee should no longer be active.
4. Click Save.

What happens when an employee is deactivated?

When the employee is deactivated in the relevant modules, they will no longer be active for those functions.

Historical data, such as previously registered hours, absence, and plans, is retained for reporting and historical records.

Find a deactivated employee

To also show employees who are no longer active:

1. Go to Admin > Employee > Employee.
2. Click the Active column header.
3. Select Active in Hours.

Employees who were previously active but are no longer active will then also be shown.

Frequently asked questions

Should employees be deleted when they leave?

No. Employees should normally be deactivated in the relevant modules. Historical hours, absence records, and reporting data must remain available.

Do historical hours disappear when an employee is deactivated?

No. Historical hours and absence records are retained even after the employee has been deactivated.