How are employee groups used in calculation rules in Capitech?

In most cases, Capitech calculation rules are built around employee groups. The employee group often determines which calculation logic applies, such as whether an employee should only receive regular hours or whether overtime and compensation should be calculated according to specific collective agreement rules.

What does this cover?

Employee groups are often a central part of configuring calculation rules.

In practice, you can place employees who follow the same calculation logic into separate groups and link calculation rules to those groups.

This makes the setup easier to manage and more robust than creating rules for each individual employee.

How are employee groups used in practice?

Employee groups are often used to determine which calculations apply to different types of employees.

Examples include:

salaried employees in particularly independent positions
employees covered by The United Federation of Trade Unions (Fellesforbundet)
employees covered by a specific trade union
other groups with separate rules for hours, compensation, or overtime

This allows the calculation rules to reflect your organization’s actual payroll and collective agreement structure.

Example: Salaried employees without overtime

A typical example is an employee group for salaried employees in particularly independent positions.

The calculation rules can then be configured so that this group:

only receives regular hours
does not have overtime calculated automatically

This ensures that the calculations follow the logic that applies to this group.

Example: Separate rules for each collective agreement

Another example is creating separate sets of calculation rules for different collective agreement areas.

These may include:

one set of rules for Fellesforbundet
another set of rules for the trade union Styrke

Overtime, compensation, breaks, and other calculations can then follow the collective agreement that applies to the relevant group.

When is this relevant to you?

This article is relevant if you:

need to set up new calculation rules
are considering changing calculation logic based on collective agreements
want to understand why calculations differ between employees
want to reorganize settings that are difficult to maintain

How to get started

If you want to change settings controlled by employee groups, we recommend submitting a support request to support@capitech.no.

Describe:

which employee groups are affected
which types of employees belong to the group
which collective agreement or other agreement should apply
how the calculation works today
how you want the calculation to work
the date from which the change should apply

Important information

Employee group and calculation rule settings often directly affect the payroll basis.

We therefore recommend that you always submit a support request before making changes or requesting new settings. Incorrect settings may result in incorrect hours, compensation, or pay.

Frequently asked questions

Are employee groups used in calculation rules in Capitech?

Yes. In most cases, calculation rules are built around employee groups.

Why are employee groups used in calculation rules?

Employee groups make it easier to manage the calculation logic for employees who should be treated in the same way.

Can employee groups determine whether overtime is calculated?

Yes. An employee group can be linked to rules that, for example, only provide regular hours and do not calculate overtime.

Can we have different calculation rules for different collective agreement areas?

Yes. Calculation rules can be configured differently for different collective agreement areas, such as Fellesforbundet and Styrke

Do we need to contact Capitech before making changes?

Yes. Changes to this type of setup must be carried out by a consultant and must always be agreed with us in advance.