Change several shifts at the same time in a shift rotation

Four ways to change several shifts

You can change multiple shifts in four ways:

Copy or delete all shifts for one employee

Here's how to do it:

1. Go to the relevant shift rotation.
2. Click the employee’s name in the column on the left.
3. Select Copy or Delete.

You can then copy or delete all shifts that have been added to the employee in the relevant shift rotation.

Click the name of another employee and select Paste to add the same shifts to another employee.

Change X shifts for one employee

If you need to change one or more dimensions on the shifts for an employee in the shift rotation, you can use Change X shifts.

How to do it:

1. Go to the relevant shift rotation.
2. Click the employee’s name in the column on the left.
3. Select Change X shifts.
4. Tick the field you want to change, for example Department.
5. Select the new value.
6. Click Change X shifts.

All shifts included in the selection are then updated in the shift rotation.

When you only tick one field, for example Department, only that field is changed. The other dimensions on the shifts are kept.

Use multi-select to change multiple shifts

Multi-select is used when you want to select several shifts in the shift rotation and perform the same action on all selected shifts.

This is useful when the shifts are not necessarily assigned to the same employee, but you still want to handle them together.

Multi-select with keyboard shortcuts

Here's how you do it:

1. Hold down the Ctrl key.
2. Click the shifts you want to select.
3. Right-click one of the selected shifts.
4. Select Edit.
5. Tick the field you want to change, for example Department.
6. Select the new value.
7. Click Change X shifts.

Multi-select with manual control

How to do it:

1. Click Start multi-select at the top right.
2. Select the shifts you want to select.

On a PC, hold down the Ctrl key while selecting shifts.

On a tablet, you do not need to hold down the Ctrl key.

3. Press and hold one of the selected shifts if you are using a tablet, or right-click if you are using a PC.
4. Select Edit.
5. Tick the field you want to change, for example Department.
6. Select the new value from the drop-down menu.
7. Click Change X shifts.

Mass editing of shifts

Mass editing is used when you want to change selected dimensions for shifts assigned to one or more employees, without selecting individual shifts directly in the shift rotation.

This is useful if several employees need changes to, for example:

• shift
• department
• project
• skill
• other dimensions

Change several shifts for employees without selecting individual shifts

How to do it:

1. Go to the relevant shift rotation.
2. Click the icon in the top left corner for Change shifts, select employees.
3. Select the relevant employees in the menu that appears on the right side of the screen.
4. Click Retrieve shifts to be changed.
5. Tick the field you want to change, for example Department.
6. Select the new value from the drop-down menu.
7. Click Change X shifts.

All shifts included in the selection are then updated in the shift rotation. The other dimensions on the shifts are kept.

Frequently asked questions

Can you change several shifts at the same time in a shift rotation?

Yes. You can change several shifts at the same time by using Change X shifts, multi-select, or mass editing.

How do you copy all shifts for one employee in a shift rotation?

Click the employee’s name in the shift rotation and select Copy. Then click the name of another employee to show the Paste option.

How do you delete all shifts for one employee in a shift rotation?

CClick the employee’s name in the shift rotation and select Delete.

Are all fields on the shifts changed when you use Change X shifts?

No. Only the fields you tick are changed. Other dimensions and values are kept.