What are calculation rules in Capitech?

What does this cover?

Calculation rules are the settings that determine how registered hours are interpreted in Capitech.

This may include:

• regular hours
• overtime
• compensation
• break deductions
• rounding
• how hours are allocated to dates

These settings form the basis for how hours are calculated throughout the system. Small changes can therefore have significant effects.

Why are employee groups important?

In most cases, calculation rules in Capitech are based on employee groups.

This means that an employee’s group often determines which calculation logic applies to them. For example, you may have separate groups for salaried employees who do not receive overtime or for employees covered by different collective agreements.

Employee groups are therefore often an important part of how hours, overtime, and compensation are calculated.

When is this relevant to you?

This article is relevant if you:

• want to understand what calculation rules are
• want to know why calculations may differ between employees
• are considering changing how hours are calculated
• need more information before contacting support

How to get started

If you want to change or review calculation rules, you must submit a support request to support@capitech.no.

Briefly describe:

• what you want to achieve
• which employees or employee groups it applies to
• the date from which the change should apply
• how the calculation works today
• how you want the calculation to work

Important information

Calculating hours often affects:

• payroll
• compensation
• overtime
• balances
• reporting

If a rule is configured incorrectly, hours may be interpreted incorrectly and, in the worst case, employees may receive incorrect pay. We therefore always recommend contacting us before any changes are made.

Frequently Asked Questions

What is a calculation rule in Capitech?

A calculation rule is a setting that determines how Capitech calculates hours, overtime, compensation, breaks, and similar items.

Can incorrect calculation rules affect payroll?

Yes. Calculation rules can directly affect the payroll basis.

Are employee groups used in calculation rules?

Yes. In most cases, calculation rules are based on employee groups.

Can we change calculation rules ourselves?

No. The rules are managed outside Flow. Because they are used as part of the payroll basis, a consultant must verify that the settings are correct.

What should we do if a calculation appears to be incorrect?

Submit a support request to support@capitech.no and include a specific example of the registration and the result you expected.