Time Categories

Create new time category

How to create a new time category:

1. Go to Admin - Time - Time categories.
2. Click the plus icon in the upper-left corner.
3. Enter the information for the time category.
4. Click Save.

If the time category is to be calculated automatically, calculation rules must be created or updated.

If the time category is to be exported to payroll, it must also be linked to the correct payroll code in the payroll integration setup.

Contact us at support@capitech.no if you need help with calculation rules or payroll setup.

Change or deactivate a time category

To view, change, or deactivate a time category, click the name of the time category in green.

If a time category is no longer needed, we recommend clearing the Active checkbox instead of deleting it. This preserves the history of registered and calculated hours.

Delete a time category

A time category can only be deleted if it is not in use.

How to delete a time category:

1. Find the time category in the list.
2. Click the three dots to the left.
3. Click the trash can icon.

You should generally not delete time categories that have been used previously, as they may be linked to historical records of hours worked.

Field descriptions

Active

Specifies whether the time category is active and available for use.

If the time category is no longer needed, clear the Active checkbox.

Calculate hours

Select this option if hours can be calculated for the time category.

Salaried

Select this option if the time category can be exported to payroll.

For the export to work, the time category must also be linked to the correct payroll code in the payroll setup.

Available for manual addition

Select this option if employees can add the time category manually in My Capitech.

This only applies to employees who have permission to register manual compensation.

Flexitime

Use the settings under Flexitime if the time category should affect the flexitime calculation.

Balance type

Select the balance type to which the time category should be linked.

Flexitime type

Select Flexitime if flexitime should be calculated as a positive or negative balance based on hours worked compared with a flexitime agreement.

Select Time category if the flexitime balance should be affected directly by the quantity registered for the relevant time category.

Sign

Select whether the time category should affect the flexitime balance positively or negatively.

• Plus increases the flexitime balance.
• Minus reduces the flexitime balance.

Plus is normally used here.

Important to know

Do not delete time categories that have been used unless you are certain they can be deleted.

If a time category is no longer needed, you should make it inactive instead. This preserves the history while preventing the time category from being used for new registrations.