Anonymize employees

You can anonymize a former employee in Capitech Flow under Admin > Employee > Employee, on the Anonymization tab. Anonymization permanently removes personal data but retains hours, absence, and planning data for reporting and statistics.

What does anonymization mean?

Anonymization means removing personal data so that the remaining data can no longer be linked to the employee as an individual.

This may be relevant when a former employee requests anonymization after their employment has ended.

Anonymization may be carried out for privacy and GDPR purposes.

Important before you anonymize

Anonymization is permanent and cannot be undone.

Before anonymizing an employee, check that:

the employment has ended
the employee should be anonymized
you no longer need the personal data
you have selected the correct employee

Which information is removed?

Anonymization removes personal information that could link the individual to data in Capitech Flow.

This may include:

name
phone number
date of birth
national identity number
address

What data is retained?

Hours, absence, and planning data are retained.

This allows your organization to continue retrieving:

reports
statistics
company and department history
supporting data that is not linked to the individual

How to anonymize an employee

Go to Admin > Employee > Employee.
Open the relevant employee.
Go to the Anonymization tab.
Select the red Anonymize Firstname Lastname option.
Select OK in the window that appears to confirm.
Click Save.

Once the changes have been saved, the employee has been anonymized.

Frequently asked questions

Can anonymization be undone?

No. Anonymization is permanent and cannot be undone.

When is anonymization relevant?

Anonymization may be relevant after an employee has left the organization and requests that their personal data be removed.

Personal data should be deleted or anonymized when it is no longer necessary, in accordance with the General Data Protection Regulation